800.652.4830
Headquarters
7150 Columbia Gateway Drive, Suite L, Columbia, MD 21046
New York Location
112 West 34th Street, 18th floor, Room 18025 New York, NY 10001
Proud member
Meeting Room Screen Displays for Scheduling Shared Spaces
Meeting Room and Resource Scheduling Solutions for Buildings and the People They Serve
Ready to transform your space?
Connect with our experts to discover how Navigo® can be customized to your needs.
Conference and Meeting Room Scheduling System
Digital scheduling display systems allow you to manage the scheduling of shared spaces without the frustration of double booking or lost schedules. Visitors and employees can reserve rooms, spaces, equipment, and other shared resources, on your property. With the Navigo Resource Scheduler App, organizations can easily manage their scheduling displays both online and in person. Whether your organization shares a single meeting space or you rent resources to the public, they can simplify their scheduling with the use of a conference room scheduling system like Navigo Resource Scheduler.
Want to better protect your organization and employees? Explore the features of a screening system and how guest screening offers additional security.
Have Questions? Do You Want Speak To Someone?
Contact us. We’d be happy to answer any questions you have.
Conference Room Scheduling Displays Help to Manage Shared Spaces with Ease
Digital scheduling improves the efficiency and effectiveness of scheduling while improving the overall visitor experience at your facility. Whether scheduling is done by one of your staff members or left up to your guests, scheduling software makes it easy.
Improve scheduling no matter the shared space or resource.
Meeting spaces, hotel offices, fitness equipment, etc. Grant tenants and employees specialized access to Navigo Resource Scheduler, to view and search the resources available to them. Whether it’s one conference room or 100+ vehicles, hot desks, loading bays, etc. – an online resource scheduler ensures you never double book again.
Assign various settings and attributes to any resource type.
Scheduling settings can be customized and assigned based on your needs.
Meeting space type – specify capacity, layouts, technology, dial-in # for remote attendees and more.
Vehicle type – specify minimum/maximum reservation length, style, capacity, equipment available (i.e. GPS, USB charger, luggage rack).
Office space type – specify open vs private office, capacity, equipment, nearby amenities (i.e. breakroom, restroom).
Wellness room type – specify min/max reservation length, furniture, appliances, power outlets available, lockable door, etc.
Control and manage scheduler settings based on assigned user roles.
Customize the variety of automated email templates that Navigo sends when a reservation is confirmed or rejected, reservation reminder, support staff notification.
Add internal and external attendees to receive notification email(s) with calendar entry.
Add custom fields to display and collect info specific to your organization’s shared resources.
Add a Custom Digital Scheduling Display to Every Meeting Space.
Install a unique scheduling display to meet the needs of your employees or guests. With Navigo Resource Scheduler every shared meeting space and resource can have a unique scheduling system custom designed to meet its needs.
-
Touchscreen or touchless screens
-
Display the current reservation schedule
-
Allow hosts to check-in for their reserved meeting
-
Show status of meeting space (RED for in-use, GREEN for available, etc.)
-
Access Resource App to view availability and/or make reservation for respective or other meeting space resources
-
Create, manage, and schedule custom messages to display for patrons utilizing resource
Conference Room Scheduling Display Features:
Manage Multiple Resources by Type
Assign Attributes for Each Reservation
View & Search Calendar Availability in Real-time
Specify Check In/Out Rules for Display on Screens
Resource Scheduler Screens - FAQ
Any space or equipment that is shared and available by reservation. Example resources are meeting room(s), fitness equipment, service elevator, party room, vehicles or personnel.
Navigo Resource Scheduler can be accessed and used by authorized employees without the need for direct Management involvement. Employees login in to the Navigo Resource Scheduler portal to view availability and make a reservation.
Yes. Navigo digital signage (touchscreen or non-touchscreen) is compatible with Navigo® Resource scheduler to display real-time availability of the respective meeting room or resource. Touchscreen access allows employees to make real-time reservations right from the screen. Other messages can be set to display on the Navigo® digital sign such as guidelines, instructions, etc.
6-8 weeks software only and in-stock equipment. Custom API integration, custom workflows and/or custom enclosure design/build requested may increase lead time to 8-12 weeks.
Short answer: Yes—securely and automatically.
How it works: Navigo® exposes and consumes standards-based APIs and supports webhooks, SSO (SAML/OAuth), file drops (CSV/ICS/iCal), and middleware/iPaaS to sync the systems you already use.
What you can automate
-
People & places: Employee/tenant directories, suite assignments, departments, amenities
-
Scheduling: Room booking and events calendars (Outlook/Google/Exchange/CalDAV/ICS)
-
Safety: Emergency alerts (e.g., CAP feeds) and service notices with instant overrides
-
Content ops: Pull from your CMS/DAM and publish to specific screens, zones, or campuses
Governance you can trust
-
Role-based permissions, approval workflows, and audit logs
-
Network allowlists, API keys/token rotation, rate limiting, and encryption in transit/at rest
Outcome: One source of truth; no double entry, fewer tickets, faster, compliant updates portfolio-wide.
Absolutely. Navigo® ties into trusted external data providers so every screen stays context-aware.
Popular feeds & formats
-
Transit & traffic: GTFS/GTFS-RT, service advisories, arrivals, and maps
-
Weather & time: current conditions, forecasts, severe-weather alerts
-
News & info: RSS/ATOM headlines, finance tickers, community notices
-
Utilities & ESG: optional AQI/energy dashboards and sustainability KPIs
Built for reality
-
Localize by property: daypart and geo-target per building or campus
-
Fail-safe playback: edge caching/offline continuity with automatic resync
-
Proof-of-play & analytics: confirm delivery, measure engagement, and optimize
Outcome: Accurate, real-time content that reduces perceived wait times, improves wayfinding, and elevates the on-site experience.
Take Navigo for a Test Drive
Contact Our Design Experts for a Tailored Demo of Navigo Resource Scheduling Technology to see how easy it is to manage your conference and meeting room displays.
Recent Navigo® Resource Scheduler Screens Projects:
About Navigo
Leverage the power of Navigo software to deliver real-time information, simplify navigation, and enhance communication with visitors—all through a cloud-based platform that's easy to manage and update. Create a more welcoming, efficient, and modern environment that leaves a lasting positive impression.
